The vital ingredient in communication

By Rupert Symons
May 20th, 2009 [ 3 Comments ]

Handwritten letter

I found myself wondering why the personal letters sent by the Prime Minster to those affected by the recent smear scandal landed so badly.  Much of what he did was right. He used a very personal channel (handwritten letters) to communicate his messages.  He acted swiftly. The letters were short and clear.  He showed that he had taken action.  So what was missing?

In delivering ‘high concern’ messages, it is vital to start off with a demonstration of empathy.  This doesn’t mean an apology necessarily. Rather it means putting yourself in the recipient’s shoes and acknowledging their emotions.

So, one extra sentence at the beginning of the letters might have helped – something like: “I know that you must be feeling justifiably angry and disgusted by these events.  I felt the same when I heard about them”.

Empathy costs nothing, but can make all the difference in times of emotion and crisis.

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Comments

  1. PeterMontee says:

    The authoritative answer, curiously…

  2. LnddMiles says:

    Pretty cool post. I just stumbled upon your blog and wanted to say
    that I have really liked reading your blog posts. Anyway
    I’ll be subscribing to your blog and I hope you post again soon!

  3. Usenet says:

    Sometimes it’s really that simple, isn’t it? I feel a little stupid for not thinking of this myself/earlier, though.

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